VIII. Adjournment: President Hendrix adjourned the meeting at about 3:40 p.m.
Phi Zeta Activities (as a PDF)
Financial Report (as a PDF)
Proposed Budget for 2005-2006 (as a PDF)
Phi Zeta Officer Emails (as a PDF)
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Archives 2003-2004
Annual Meeting of
The Society of Phi Zeta
Sunday, July 25, 2004, 3:00 PM
Room 408, Philadelphia Marriot Downtown,
Philadelphia, PA
I. Call to Order- President William Fenner Presiding
II. Introductions and President's Report- Dr. Fenner
III. Approval of Minutes of 2003 Annual Meeting in Denver- Ed Smallwood
IV. Secretary-Treasurer's Report- Smallwood
V. National Phi Zeta Research Awards- Dr. Fenner
VI. Old Business
VII. New Business
A. Establishing a New Chapter of Phi Zeta at St. George’s University, Grenada, West Indies
B. Proposed Budget for 2004-2005- Smallwood
C. Determination of 2004-2005 Level of Financial Support to Chapters
D. Presentation by Drs. Hermann and Bailey regarding AVMA
Congressional Fellows Program
VIII. Adjournment
Download the 2004 Minutes
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Minutes of the Annual Meeting of
The Society of Phi Zeta
Sunday, July 20, 2003 Denver, CO
I. Call to Order. President Kathy Earnest-Koons called the meeting to order at 3:02 p.m. in the
Capitol Room of the Adam’s Mark Hotel. Twenty of 27 chapters were represented with the
following members present:
Name, Chapter, Institution:
Charles Hendrix, Epsilon, Auburn
Sue VandeWoude, Theta, Colorado State University
Kathy Earnest-Koons, Alpha, Cornell University
Paul Nicoletti, Upsilon, University of Florida
Claire Andreasen, Gamma, Iowa State University
Brad Thacker, Gamma, Iowa State University
Thomas Tully, Tau, Louisiana State University
Pat O’Leary, Kappa, University of Minnesota
Danny Magee, Omega, Mississippi State University
Robert McClure, Pi, University of Missouri
Ed Smallwood, Psi, North Carolina State University
Bill Fenner, Delta, Ohio State University
Michael Lorenz, Nu, Oklahoma State University
Todd Olney, Alpha Gamma, Oregon State University
Jeff Wortman, Beta, University of Pennsylvania
Leon Thacker, Omicron, Purdue University
James Brace, Phi, University of Tennessee
Leon Russell, Eta, Texas A&M University
Patricia Talcott, Iota, Washington State University
Tess Dueland, Alpha Alpha, University of Wisconsin
Susan Hyland, Alpha Alpha, University of Wisconsin
James Ross, Alpha Beta, Tufts University
Guests present were: Raymond Sis (St. George’s University, Grenada), Darryl Buss (University of Wisconsin), Clark Fabian (Missouri), and Alison Patricelli. As there was representation from at least five chapters, a quorum was constituted.
II. Introductions and President's Report: President Earnest-Koons welcomed those present, and gave some brief remarks about her attempts to obtain corporate funding for Phi Zeta Scholarships. Of the 10 companies she had contacted, 6 had declined, and 4 had not responded. President-Elect Fenner agreed to continue that effort. President Earnest-Koons also mentioned how members of the Alpha Chapter had contacted fellow faculty members who were “inactive” in the chapter and how those active members had been successful in getting the others to become active members again.
III. Approval of Minutes of 2002 Annual Meeting in Nashville: Minutes of the July 14, 2002 Meeting had been e-mailed to each chapter by Secretary Smallwood on August 19, 2002.
Moved/Seconded for approval as distributed. There were no corrections or additions. Motion Passed without dissent.
IV. Secretary-Treasurer's Report: Secretary-Treasurer Smallwood presented an Activities Report for 2002-03. (Attachment 1). As of June 30, 2003, 638 active members and 10 honorary members had been inducted into 27 Chapters. Total number of initiates = 648. A total of $6552.66 had been received in initiation and replacement certificate fees. A total of $2400 ($150/chapter) had been disbursed to 16 chapters represented at the Nashville meeting.
Secretary-Treasurer Smallwood presented the Treasurer's Report for 2002-03 (Attachment 2). Total income for 2002-03 was $6675.86 and total expenses were $6218.35. The total assets of National Phi Zeta had increased by $457.51 from $7039.94 (6/30/02) to $7497.45 (6/30/03).
Moved/Seconded for approval of the report. Motion Passed without dissent.
V. National Phi Zeta Research Awards: President Earnest-Koons recognized the fine work of Dr. Kevin Hahn, Chair, and the other members of the 2002-03 Awards Committee. This year, the committee received and reviewed 31 manuscripts; 15 in the basic sciences category and 16 in the clinical sciences category. The 2003 winners were:
Basic Sciences: Dr. W. Daniel Mertens, Texas A&M, "Polysulphated Glycosaminoglycans Modulate Transcription of Interleukin-1B TreatedChondrocytes in Monolayer Cultures"
Clinical Sciences: Dr. Alison J. Patricelli, Wisconsin,"Juvenile Pubic Symphysiodesis in Dysplastic Puppies at 15 and 20 Weeks of Age" President Earnest-Koons expressed congratulations to the winners and to the other competitors, whose manuscripts were submitted from their respective chapters. She then called forward Dr. Alison J. Patricelli and Dean Darryl Buss (Wisconsin).
Assisted by Dr. Buss, President Earnest- Koons presented Dr. Patricelli with an engraved plaque recognizing her as the national winner in the Clinical Sciences Category for 2003. In addition to the plaques, each winner received a check in the amount of $750.00. Congratulations to Dr. Mertens and Dr. Patricelli. Dr. Kevin Hahn was also recognized with the National Phi Zeta Distinguished Service Award.
Dr. Karen Campbell (Illinois) will chair the 2003-04 Committee, and incoming President Bill Fenner will appoint a replacement for Dr. Hahn in the near future.
VI. Old Business
A. Update on Phi Zeta Web Site: The web site, which is being maintained by Dr. Bob McClure, and can be accessed at the following: http://www.cvm.missouri.edu/phizeta/ Any information your chapter would like to have posted to the National Web Site should be sent via email to Dr. Robert McClure at: McClureR@missouri.edu If your chapter has its own web site, please send the appropriate information directly to Dr. McClure. [Note: The minutes of this meeting will also be sent to Dr. McClure for posting on the National Web Site.] If your chapter does
not yet have its own web site, please consider developing one.
B. Establishing New Chapters of Phi Zeta: During the past year, Phi Zeta has had inquires from 3 schools interested in establishing chapters of Phi Zeta. These are Ross University (St. Kitts), Western Veterinary College (California), and St. George’s University (Grenada). The Secretary-
Treasurer has communicated with representatives from each of the schools, and has sent information relative to the process for establishing of a new chapter of Phi Zeta. There was some discussion relative to whether or not Phi Zeta Chapters should be established at schools that are not AVMA accredited. According to the Phi Zeta Constitution, (Article II, Section 1): “Chapters of the Society may be formed at any recognized veterinary medical college or at any other institution of learning or of animal research.” There is no mention of accreditation by any organization.
VII. New Business
A. Proposed Budget for 2003-2004: Secretary Smallwood presented a Proposed Budget for 2003-2004, which included an overview of the 2001-02 and 2002-03 Budgets, showing both projected and actual figures for those years (Attachment 3). Using projections based on an initiation fee of $10.00, we could anticipate having about $2660 available for distribution to chapters without depleting our reserve funds. This compares with $4960 distributed in 2001-02 and $2400 distributed
in 2002-03.
B. Determination of 2003-2004 Level of Financial Support to Chapters: As there were 20 chapters represented at the Denver meeting, distribution of $2660 to those represented would amount
to about $133.00 per chapter. Moved/Seconded that the 20 chapters represented receive $150/chapter. Motion Passed. Secretary Smallwood will prepare and mail checks as directed: $150/chapter to the 20 chapters
represented at the Denver meeting; total distribution to be $3000.00.
C. Nominations Committee Report: President Earnest-Koons presented the report of the Nominations Committee for new officers for 2003-2005 as follows: For President-Elect- Charles Hendrix, Auburn University; for Secretary-Treasurer- Ed Smallwood, NC State University.
D. Election of Officers for 2001-2003: As there were no additional nominations from the floor, it was Moved/Seconded that the nominees be elected by acclamation. Motion Passed.
E. Passing of Gavel to President-Elect Bill Fenner: President Earnest-Koons passed the gavel
to President-Elect Bill Fenner from the Delta Chapter at the Ohio State University.
F. Recognition Past-President Earnest-Koons: President Fenner expressed our sincere appreciation to Dr. Kathy Earnest-Koons for her outstanding service as President for 2001-2003, and presented her with the Past-President’s Award.
VIII. Adjournment: President Fenner adjourned the meeting at about 3:48 p.m.
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Archives 2002-2003
National Officers and Exec. Committee 2001-2003
Awards Committee 2002-2003
Chapter Officers 2001-2002
Minutes of the Annual Meeting of
The Society of Phi Zeta
Sunday, July 14, 2002 Nashville, TN
I. Call to Order. President Kathy Earnest-Koons called the meeting to order at 3:01 p.m. in the Bellmont A Room of the Gaylord Opryland Hotel. Sixteen of 27 chapters were represented with the following members present:
Name, Chapter, Institution:
Charles Hendrix, Epsilon, Auburn
Kathy Earnest-Koons, Alpha, Cornell University
Paul Nicoletti, Upsilon, University of Florida
Art Siegel, Mu, University of Illinois
Linda Schlater, Gamma, Iowa State University
M. M. Chengappa, Tau, Louisiana State University
Barbara O’Leary, Kappa, University of Minnesota
Leah Cohn, Pi, University of Missouri
Ed Smallwood, Psi, North Carolina State University
Bill Fenner, Delta, Ohio State University
Michael Lorenz, Nu, Oklahoma State University
Bob Poppenga, Beta, University of Pennsylvania
Lynn Guptill, Omicron, Purdue University
Leon Russell, Eta, Texas A&M University
PatriciaTalcott, Iota, Washington State University
Bob McClure, Pi, University of Missouri
As there was representation from at least five chapters, a quorum was constituted.
II. Introductions and President's Report: President Earnest-Koons welcomed those present, and asked each representative to introduce themselves. She also introduced the idea of soliciting some corporate sponsorship for Phi Zeta projects, including additional awards and scholarships. President Earnest-Koons suggested having one National Phi Zeta Scholarship initially, with the hope of additional ones to follow. Dr. Art Siegel stated that they had been using corporate sponsorship at the University of Illinois to underwrite the costs of their banquet and an award.
III. Approval of Minutes of 2001 Annual Meeting in Boston: Minutes of the July 15, 2001 Meeting had been sent to each chapter via e-mail attachment by Secretary Smallwood on August 13, 2001.
Moved/Seconded for approval as distributed. There were no corrections or additions.
Motion Passed without dissent.
IV. Secretary-Treasurer's Report: Secretary-Treasurer Smallwood presented an Activities Report for 2001-02 (Attachment 1). As of June 30, 2002, 622 active members and 25 honorary members had been inducted into 26 Chapters. Total number of initiates = 647. Tuskegee University did not notify the secretary of any inductees in 2002. E-mails to the Rho Chapter secretary (5/29/02, 6/12/01) failed to generate a response. Also, we never received 2002 initiation fees from the Xi Chapter at the University of Georgia. As of July 12, 2002, Xi Chapter had an outstanding balance of $230, which includes a credit for $50 sent to them in August 2001. Their check (#419) was never cashed, but the chapter president requested that the $50 credit be applied to their 2002 initiation fees. Again, repeated e-mails (6/5/02, 6/12/02, 6/14/02) failed to generate a response.
A total of $6504.50 had been received in initiation and replacement certificate fees. A total of $4960 had been distributed to chapters ($240/chapter to 19 chapters represented at the Boston meeting and $50/chapter to 8 chapters not represented at that meeting). Secretary-Treasurer Smallwood presented the Treasurer's Report for 2001-02 (Attachment 2). Total income for 2001-02 was $6661.87 and total expenses were $7982.31. The total assets of National Phi Zeta had decreased by $1320.44 from $8360.38 (6/30/01) to $7039.94 (6/30/02).
Moved/Seconded for approval of the report.
Motion Passed without dissent.
V. National Phi Zeta Research Awards: President Earnest-Koons announced the winners of the National Phi Zeta Awards Competitions. The 2002 winners were:
Basic Sciences: Dr. Chih-Cheng Chang. Dr. Chang’s manuscript, which was submitted by the Gamma Chapter at Iowa State University, is titled Evolution of Porcine Reproductive and Respiratory Syndrome Virus (PRRSV) during Sequential Passages in Pigs.
Clinical Sciences: Dr. Wesley T. Cook. Dr. Cook’s manuscript, which was submitted by the Chi Chapter at Virginia Tech University, is titled Influence of an interdental full pin on stability of an acrylic external fixator for rostral mandibular fractures in dogs.
President Earnest-Koons expressed congratulations to the winners and to the other competitors, whose manuscripts were submitted from their respective chapters. Although not present at the meeting, Dr. Chris Ross (Kansas State), who served as chairperson for the 2001-02 Awards Committee and completed five years of service on that committee, was presented the National Phi Zeta Distinguished Service Award. Dr. Kevin Hahn (Gulf Coast Veterinary Oncology, Houston, TX) will chair the 2002-03 Committee.
President Earnest-Koons appointed Dr. Hollis Erb (Epidemiology, Cornell) to replace last year’s chair (Dr. Blythe) and will appoint a replacement for Dr. Ross in the near future.
VI. Old Business: None
VII. New Business
A. Proposed Budget for 2002-2003: Secretary Smallwood presented a Proposed Budget for 2002-2003, which included an overview of the 2000-01 and 2001-02 Budgets showing both projected and actual figures for those years (Attachment 3). Using projections based on an initiation fee of $10.00, we could anticipate having about $2800 available for distribution to chapters without further depleting our reserve funds. This compares with $2375 distributed in 2000-01 and $4960 distributed in 2001-02.
B. Determination of 2002-2003 Level of Financial Support to Chapters: Secretary Smallwood noted that 16 of 27 chapters were represented at the meeting, leaving 11 chapters not represented. Discussion followed as to whether or not we should distribute the funds to both groups as was done in 2001. The prevailing feeling was that we did not have enough funds this year to include those chapters not represented in Nashville. Decisions on the distribution of funds are made on a year-to-year basis, depending on the amount of money available. In consideration of how we should allocate the funds available for 2002-03, it was pointed out that the amount of the Phi Zeta Research Awards had not been increased in years. There was general agreement that we should designate some money to increase the monetary amount of those awards.
Moved /Seconded that the 16 chapters represented receive $150/chapter ($2400 total) and that the Phi Zeta Research Awards be increased by $250 each ($500 total).
Motion Passed.
Secretary Smallwood will prepare and mail checks as directed: $150/chapter to the 16 chapters represented at the Nashville meeting ($2400) and allocate $500 to increasing the amount of the Research Awards from $500 each to $750 each.
C. Increasing interest in Phi Zeta at chapter level: President Earnest-Koons asked the group how we might increase faculty interest in Phi Zeta at the chapter level. Several attendees noted that it was most important to have administrative support, and to get the dean and other administrators involved in the support for Phi Zeta activities. It was also mentioned that getting corporate support for the banquet would help get more faculty involved.
D. Problem of chapters not initiating members or paying initiation fees in timely manner: The secretary was authorized/encouraged to contact the associate deans of academic affairs and or the dean of the college when problems arose with a particular chapter.
E. Phi Zeta Recognition at Graduation: At the 1996 meeting, the following motion was passed: That the names of Phi Zeta members be denoted by an (*) [or some other symbol] in the hooding ceremony and/or graduation programs, and that the program footnote would read: * Signifies membership in Phi Zeta, The National Honor Society of Veterinary Medicine. Membership is based on high academic achievement. Also at that meeting, it was noted that gray cords could purchased and worn as part of the academic regalia of Phi Zeta graduates. Since then, several schools have adopted that practice. Chapters interested in recognizing Phi Zeta graduates by this means can order the cords directly from Jostens at: 1-800-845-9291.
F. Phi Zeta Jewelry: Phi Zeta jewelry can be purchased from Legacy, a division of Masters of Design. A description of items available and a current price list can be obtained by calling their customer service line at: 1-800-542-3728 (Attachment 4).
VIII. Adjournment: President Earnest-Koons adjourned the meeting at about 3:45 p.m.
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Archives 2001-2002
Minutes of the Annual Meeting of
the Society of Phi Zeta
Sunday, July 15, 2001, Boston, MA, Boston Marriott Copley Place Hotel
I. Call to Order. President Derek Mosier called the meeting to order at 3:07 p.m. in the Harvard Room of the Boston Marriott Copley Place Hotel.
Nineteen of the 27 chapters were represented with the following members present:
Name, Chapter, Institution:
Charles Hendrix,Epsilon, Auburn
Kathy Earnest-Koons, Alpha, Cornell University
Ellis Greiner, Upsilon, University of Florida
Doug Hutchens, Mu, University of Illinois
David Hutto, Gamma, Iowa State University
Derek Mosier, Sigma, Kansas State University
Richard Hidalgo, Tau, Louisiana State University
Mike Murphy, Kappa, University of Minnesota
Lora Bullweber, Omega, Mississippi State University
Robert McClure, Pi, University of Missouri
Ed Smallwood, Psi, North Carolina State University
Bill Fenner, Delta, Ohio State University
Carolyn MacAllister, Nu, Oklahoma State University
Linda Blythe, Alpha Gamma, Oregon State University
Bob Poppenga, Beta, University of Pennsylvania
David Hogan, Omicron, Purdue University
Matt Welborn, Phi, University of Tennessee
Ann Zajoc, Chi, Virginia Tech
James Ross, Alpha Beta , Tufts University
As there was representation from at least five chapters, a quorum was constituted.
II. Introductions and President's Report: President Mosier welcomed those present, and gave some brief remarks about his willingness and commitment to fostering the objective of Phi Zeta.
III. Approval of Minutes of 2000 Annual Meeting in Salt Lake City: Minutes of the July 23, 2000 Meeting had been mailed to each chapter by Secretary Smallwood on August 17, 2000.
Moved/Seconded for approval as distributed. There were no corrections or additions. Motion Passed without dissent.
IV. Secretary-Treasurer's Report: Secretary-Treasurer Smallwood presented an Activities Report for 2000-01 (Attachment 1).
As of June 30, 2001, 688 active members and 14 honorary members had been inducted into 27 Chapters. Total number of initiates = 702.
A total of $6855.50 had been received in initiation and replacement certificate fees. A total of $2375 ($125/chapter) had been disbursed to 19 chapters represented at the Salt Lake City meeting.
Secretary-Treasurer Smallwood presented the Treasurer's Report for 2000-01 (Attachment 2). Total income for 2000-01 was $7122.72 and total expenses were $6898.26. The total assets of National Phi Zeta had increased by $224.46 from $8135.79 (6/30/00) to $8360.25 (6/30/01).
Moved/Seconded for approval of the report. Motion Passed without dissent.
V. National Phi Zeta Research Awards: President Mosier introduced Dr. Linda Blythe, chair of the Awards Committee. Dr. Blythe reported that the Committee had reviewed at total of 30 manuscripts (14 in Basic Sciences category; 16 in Clinical Sciences category) submitted for the 2001 Competition. She commented on the diversity and high-quality of this year's submissions.
The 2001 winners were:
Basic Sciences: Dr. Nigel B. Campbell. Dr. Campbell’s manuscript, which was submitted by the Psi Chapter at North Carolina State University, is titled: The role of cyclooxygenase inhibitors in repair of ischaemic-injured jejunal mucosa in the horse.
Clinical Sciences: Dr. Kerry Barling. Dr. Barling’s manuscript, which was submitted by the Eta Chapter at Texas A&M University, is titled: Association of serologic status for Neospora caninum with post-weaning weight gain and carcass measurements in beef calves.
President Mosier expressed congratulations to the winners and to the other competitors, whose manuscripts were submitted from their respective chapters.
He then presented Dr. Linda Blythe, who served as chairperson for the 2000-01 Awards Committee and completed five years of service on that committee, the National Phi Zeta Distinguished Service Award.
Dr. Chris Ross (Kansas State) will chair the 2001-02 Committee, and incoming President Kathy Earnest-Koons will appoint a replacement for Dr. Blythe in the near future.
VI. Old Business
A.Update on Phi Zeta Web Site: Dr. Bob McClure reported that the Phi Zeta Web Site had been updated within the last month. The web site, which is being maintained by Dr. McClure, can be accessed at the following: http://www.cvm.missouri.edu/phizeta/
Any information your chapter would like to have posted to the National Web Site should be sent via e-mal to Dr. Robert McClure at McClureR@missouri.edu President Mosier had sent out letters to all chapters in September, 2000 encouraging them to develop their own web sites, and to link their national web site. Three schools had responded with links to be established soon..If your chapter has its own web site, please send the appropriate information directly to Dr. McClure. [Note: The minutes of this meeting will also be sent to Dr. McClure for posting on the National Web Site.] If your chapter does not yet have its own web site, please consider developing one. Dr. Mosier commented that the web site and links to chapter pages could be especially useful in promoting scholarship by letting other chapters and their students know about summer research opportunities and other special educational opportunities, outside the traditional DVM curriculum.
B. Establishing New Chapters of Phi Zeta: In May, 2001, President Mosier sent a letter to the Canadian schools and to Ross University Phi Zeta at their school. As of the Boston meeting, no responses had been received. President Mosier noted that we should continue to work toward the establishment of additional chapters at the Canadian schools, as well as Ross and other Caribbean-based schools.
VII. New Business
A. Proposed Amendment to Article IX of Constitution: (Attachment 3) This amendment, which was submitted by the Chi Chapter at Virginia Tech, was aimed at changing the current policy on how national Phi Zeta funds are distributed to chapters. The proposed amendment had been distributed to the chapters on June 13, 2001 by e-mail attachment with the agenda of the meeting.
Moved/Seconded for approval of amendment as distributed.
Secretary Smallwood stated that he was not speaking either against or in favor of the proposed amendment, but as part of the discussion had prepared a summary of how Phi Zeta funds had been distributed to chapters from 1988 through 2000 (Attachment 4).
He pointed out that the current policy of requiring representation at the annual meeting in order to qualify for Phi Zeta funds was approved at the 1994 meeting in San Francisco. No funds were distributed from National Phi Zeta during the 1994-95 year, and the policy took effect with the 1995 meeting in Pittsburgh. The rationale for implementing the policy was to increase attendance and participation at the annual meeting.
In the 7-year period from 1988 - 1994, average representation at the annual meeting was 9.1 chapters/year, as compared with the 6-year period of 1995 – 2000, during which the average attendance was 16.5 chapters/year. Regardless of whether the policy is viewed as being fair to all concerned, it has definitely achieved the desired goal of increasing active chapter participation at the annual meeting.
The primary benefit has been more active discussion and implementation of important policy changes. Most notably is the division of the Phi Zeta Research Awards into two categories, one for basic sciences and the other for clinical sciences. Furthermore, by allowing those chapters represented at the meeting to determine the amount of distribution of funds for the following year, we have achieved a more uniform budgetary process, with significant chapter input in determining how monies will be distributed.
Several representatives spoke in favor of the proposed amendment before President Mosier called for a vote. Passage of the motion to amend the Constitution required a 2/3 majority vote of those chapters represented (13/19 affirmative votes needed for approval).
Motion Failed with dissent. (Voice vote; no division of house requested.)
B.Proposed Budget for 2000-2001: Secretary Smallwood presented a Proposed Budget for 2001-2002, which included an overview of the 1999-00 and 2000-01 Budgets showing both projected and actual figures for those years (Attachment 5).
Using projections based on an initiation fee of $10.00, we could anticipate having about $4700 available for distribution to chapters without further depleting our reserve funds. This compares with $4500 distributed in 1999-00 and $2375 distributed in 2000-01.
C. Determination of 2000-2001 Level of Financial Support to Chapters: In consideration of the previously expressed support for changing the current policy, Secretary Smallwood suggested that the chapters represented at the Boston meeting could decide to distribute funds to all 27 chapters if that was the pleasure of the group. In other words, we could revise the current policy and distribute funds according to the majority vote of those in attendance, without changing the Constitution.
As there were 19 chapters represented at the Boston meeting distribution of $4700 to only those chapters represented would amount to about $247 per chapter. If we were to divide $4700 equally among all 27 Chapters, regardless of representation, it would amount to about $175/chapter.
Discussion indicated support for the concept of providing some support to all chapters, but there was general consensus that representation at the meeting was important, and that those chapters represented should receive substantially more than those that were not.
Moved (Ross) /Seconded (Greiner) that the 19 chapters represented receive $240/chapter and that the other 8 chapters receive $50/chapter in financial support. Motion Passed.
Secretary Smallwood will prepare and mail checks as directed: $240/chapter to the 19 chapters represented at the Boston meeting ($4560) and $50/chapter to the 8 chapters not represented ($400). Total distribution to be $4960.
D. Nominations Committee Report: President Mosier presented the report of the Nominations Committee for new officers for 2001-2003 as follows:
For President-Elect- William Fenner, Ohio State University;
For Secretary-Treasurer- Ed Smallwood, NC State University.
E. Election of Officers for 2001-2003: As there were no additional nominations from floor, it was Moved/Seconded that the nominees be elected by acclamation. Motion Passed.
F. Passing of Gavel to President-Elect Kathy Earnest-Koons: President Mosier passed the gavel to President-Elect Kathy Earnest-Koons from
the Alpha Chapter at Cornell University.
G. Recognition Past-President Derek Mosier: President Earnest-Koons expressed our sincere appreciation to Dr. Derek Mosier for his outstanding service as President for 1999-2001, and presented him with the Past-President’s Award. Dr. Mosier thanked other members of the Executive Committee for their assistance during his tenure as president.
H. Surprise Recognition of Secretary Treasurer: Past-President Derek Mosier surprised Secretary-Treasurer Smallwood with the presentation of a beautiful glass plaque, inscribed with the following:
National Society of Phi Zeta, James E. Smallwood, In recognition of 14 years of service as Secretary-Treasurer, Boston 2001.
Secretary Smallwood expressed his sincere gratitude to Past-President Mosier for his thoughtfulness and to the members of Phi Zeta for this unexpected honor. It has been his privilege to serve the Society as Secretary-Treasurer since 1987.
VIII. Adjournment: President Mosier adjourned the meeting at about 4:07 p.m.
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Archives 2000-2001
Minutes of the Annual Meeting of
the Society of Phi Zeta
Sunday, July 23, 2000 Salt Lake City, Utah
I. Call to Order. President Derek Mosier called the meeting to order at 3:07 PM in the Autumn Room of the Sheraton City Center Hotel. Nineteen of 27 chapters were represented with the following members present:
Name, Chapter, Institution:
Charles Hendrix, Epsilon, Auburn
Kathy Earnest-Koons, Alpha, Cornell University
Paul Nicoletti, Upsilon, University of Florida
John B. Dame, Upsilon, University of Florida
Douglas Allen, Xi, University of Georgia
Doug Hutchens, Mu, University of Illinois
Linda Schlater, Gamma, Iowa State University
Derek Mosier, Sigma, Kansas State University
Richard Hidalgo, Tau, Louisiana State University
Barbara O'Leary, Kappa, University of Minnesota
A. Wayne Groce, Omega, Mississippi State University
Stan W. Casteel, Pi, University of Missouri
Robert McClure, Pi, University of Missouri
Ed Smallwood, Psi, North Carolina State University
A. W. Confer, Nu, Oklahoma State University
Susan J. Tornquist, Alpha Gamma, Oregon State University
Chuck Newton, Beta, University of Pennsylvania
Walt Weirich, Omicron, Purdue University
India Lane, Phi, University of Tennessee
Leon Russell, Eta, Texas A&M University
Lisa Freeman, Alpha Beta, Tufts University
As there was representation from at least five chapters, a quorum was constituted.
II. Introductions and President's Report: President Mosier welcomed those present, and gave some brief remarks about his willingness and commitment to fostering the objective of Phi Zeta.
III. Approval of Minutes of 1999 Annual Meeting in New Orleans: Minutes of the July 11, 1999 Meeting had been mailed to each chapter by Secretary Smallwood on August 16, 1999.
Moved/Seconded for approval as distributed. There were no corrections or additions. Motion Passed without dissent.
IV. Secretary-Treasurer's Report: Secretary-Treasurer Smallwood presented an Activities Report for 1999-00. As of June 30, 2000, 599 active members and 21 honorary members had been inducted into 27 Chapters. Total number of initiates = 620.
A total of $6086 had been received in initiation and replacement certificate fees. A total of $4500 ($300/chapter) had been disbursed to 15 chapters represented at the New Orleans meeting. Secretary-Treasurer Smallwood presented the Treasurer's Report for 1999-00. Total income for 1999-00 was $6330.99 and total expenses were $6700.10. The total assets of National Phi Zeta had decreased by $369.11 from $8504.90 (6/30/99) to $8135.79 (6/30/00).
Moved/Seconded for approval of the report. Motion Passed without dissent.
V. Other Reports
National Phi Zeta Research Awards: President Mosier introduced Dr. John Dame, chair of the Awards Committee. Dr. Dame reported that the Committee had reviewed 15 manuscripts submitted for the 2000 Competition. He commented on the diversity and high-quality of this year's submissions. The 2000 winners were:
Basic Sciences: Dr. K. O. Chang. Dr. Chang's manuscript, which was submitted by the Delta Chapter at the Ohio State University, is titled Dual infection of gnotobiotic calves with bovine strains of group A and porcine-like group C rotaviruses influences pathogenesis of the group C rotavirus.
Clinical Sciences: Dr. Henri C. Bianucci. Dr. Bianucci's manuscript, which was submitted by the Chi Chapter at the Virginia-Maryland Regional College of Veterinary Medicine, is titled Periodontal healing of canine experimental grade-III furcation defects treated with autologous fibrinogen and absorbable barrier membrane.
President Mosier expressed congratulations to the winners and to the other competitors, whose manuscripts were submitted from their respective chapters. He then presented Dr. John B. Dame, who served as chairperson for the 1999-00 Awards Committee and completed five years of service on that committee, the National Phi Zeta Distinguished Service Award. Dr. Linda Blythe (Oregon State) will chair the 2000-01 Committee, and President Mosier will appoint a replacement for Dr. Dame in the near future.
VI. Old Business
A. Update on Phi Zeta Web Site: Dr. Bob McClure reported that the Phi Zeta Web Site was up and running. The web site, which is being maintained by Dr. McClure, can be accessed at the following: http://www.cvm.missouri.edu/phizeta/. Any information your chapter would like to have posted to the National Web Site should be sent via e-mail to Dr. Robert McClure at: mcclurerc@hotmail.com. Dr. McClure would also like to set up links from the National Web Site to all existing chapter web sites that have been developed. If your chapter has its own web site, please send the appropriate information directly to Dr. McClure. [Note: The minutes of this meeting will also be sent to Dr. McClure for posting on the National Web Site.] Dr. Mosier commented that the web site and links to chapter pages could be especially useful in promoting scholarship by letting other chapters and their students know about summer research opportunities and other special educational opportunities, outside the traditional DVM curriculum.
B. Establishing New Chapters of Phi Zeta: Dr. McClure asked about the possible establishment of a Phi Zeta chapter at Ross University and at the Canadian colleges. After general discussion and agreement that we should pursue that possibility, it was agreed that President Mosier would send a letter to those schools and invite them to consider establishing a chapter of Phi Zeta at their school.
VII. New Business
A. Certificates from Balfour- Cost and shipping problems encountered: Secretary Smallwood reported on difficulties encountered this year with obtaining certificates from Balfour. He noted that during the 11 years he has dealt with Balfour, they had provided a good service at a reasonable price. In February 2000, 800 regular and 100 honorary certificates were ordered. Changes in the certificates, as agreed to at the New Orleans meeting were, confirmed with Balfour. No mention was made of any price increase at the time the order was placed.
On March 14, Dr. Smallwood received a fax from Balfour stating that there would be a price increase as follows: Active Certificates from $1.00 to $2.70 each; Honorary Certificates from $1.00 to $4.30 each. Dr. Smallwood reduced the order immediately to 500 active and 100 honorary. Beginning in late March, Dr. Smallwood called Balfour more than 15 times trying to find out the status of our order. When the primary contact person was out-of-town, no one could tell him anything about the status of our order. No one was able to give him a confirmed shipping date. Finally, on May 24, they committed to shipping on June 5. The certificates had not arrived by June 15. Again, multiple phone calls resulted in a new shipping date of June 26. At that point, Dr. Smallwood cancelled the honorary certificate order, and agreed to accept the active certificates only if they could be shipped by June 26. The active certificates arrived on June 29, 2000. On July 11, Dr. Smallwood received an invoice for $1503.97. In reviewing the invoice, he questioned how they came up with that figure (500 x 2.70 = $1350 + $44.50 shipping + $81.00 tax (6% of $1350) = $1475.50.) [Note: On August 9, Dr. Smallwood received and paid a revised invoice for $1475.50.]
In light of the above problems, Dr. Smallwood contacted a local firm about printing our certificates. Pending approval at the July 23rd meeting, he negotiated a price of $1.00/certificate with Cutting Edge Engraving, Inc. of Raleigh, NC. The owner of that company is willing to work with us to assure high quality and prompt delivery of the certificates. Dr. Smallwood showed a draft of the proposed certificate, which would be similar to the Balfour certificate except that there would be some modification so that the font needed for completing the certificate at the local level would be one that is generally available, and one that would be "printer friendly."
Part of the proposal would be that we would no longer produce two types of certificates- one for active and a slightly different certificate for honorary members. Dr. Smallwood noted that there is no place in the constitution that prescribes a different certificate for honorary members. If that designation is desired at the local level, the words "Honorary Member" could easily be inserted along with the other information such as name, date, and chapter.
Moved/Seconded: For approval of the plan that Dr. Smallwood work with Cutting Edge Engraving to develop a new certificate and to provide those certificates for the 2000-01 Academic Year.Motion Passed without dissent.
B. Proposed Budget for 2000-2001: Secretary Smallwood presented a Proposed Budget for 2000-2001, which included an overview of the 1998-99 and 1999-00 Budgets showing both projected and actual figures for those years. Using projections based on an initiation fee of $10.00, we could anticipate having about $2300 available for distribution to chapters without further depleting our reserve funds. This compares with $4500 distributed in 1999-00. As there were 19 chapters represented at the New Orleans meeting, $2200 would amount to about $116 per chapter.
C. Determination of 2000-2001 Level of Financial Support to Chapters: Moved/Seconded that each of the 19 chapters represented at the meeting receive $125 in financial support. Motion Passed without dissent.
VIII. Adjournment: President Mosier adjourned the meeting at about 4:07 PM.
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Archives 1999-2000
National Officers & Exectuive Committee of Phi Zeta 1999-2001
Revised August 17, 1999
Dr. Derek Mosier, President 1999-2001,
Telephone: (913) 532-4410, Fax: (913) 532-4039
e-mail:Mosier_d@vet.ksu.edu
Department of Diagnostic Medicine, College of Vet. Medicine,
Kansas State University
Manhatten, KS 66506-5606
Dr. Kathy Earnest-Koons, President-Elect,
Telephone: (607) 253-3866, Fax: (607) 253-3907
e-mail:kae1@cornell.edu
Department of Population Medicine
S1 112 Schuman Hall, NYS College of Vet. Medicine
Cornell University
Ithaca, NY 14853
Dr. James E. Smallwood, Secretary-Treasurer 87-??
Telephone: (919) 513-6223, Fax: (919) 513-6465
e-mail:ed_smallwood@ncsu.edu
APR Department, College of Veterinary Medicine,
North Carolina State University
Raleigh, NC 27606
Dr. Paul L Nicoletti, President 97-99;
Telephone:(352)392-4700 Ext.5860,Fax:(352)392-9704
e-mail:NicolettiP@mail.vetmed.ufl.edu
P.O. Box 100145; College of Veterinary Medicine;
University of Florida
Gainesville, FL 32610-0145
Dr. Tim Boosinger, President 95-97;
Telephone:(334)844-2685
e-mail:boositr@vetmed.auburn.edu
Associate Dean, College of Veterinary Medicine;
Auburn University, AL 36849
Dr. Robert B. King, President 93-95;
Telephone:(904)392-4751 Ext.5700, Fax:(904)392-6125
Medical Sciences, Box J-126; College of Vet. Medicine;
University of Florida
Gainesville, FL 32610
National Phi Zeta Awards Committee (revised 8/16/99)
Dr. John B. Dame;Chair 1999-2000(molecular biology)
Telephone:(904)392-4700, ext.5818;
Department of Pathobiology, College of Veterinary Medicine
University of Florida
Gainesville, FL 32610
Dr. Linda Blythe; Chair 2000-01 (neurology)
Telephone:(541)737-6778; e-mail:blythel@ccmail.orst.edu
200 Magruder Hall, College of Veterinary Medicine
Oregon State University
Corvallis, OR , 97331-4801
Dr. Chris Ross;Chair 2001-02 (physiology)
Telephone:(785)532-4507, e-mail:ross@vet.ksu.edu
Department of Anatomy & Physiology, College of Vet. Medicine
Kansas State University
Manhattan, KS 66506
Dr. Kevin Hahn;Chair 2002 - 03 (oncology)
Telephone:(713)693-1166; Fax:(713)693-1167;e-mail:rhahn@gulfcoastvetspec.com
Gulf Coast Veterinary Oncology
1111 West Loop South, Suite 150
Houston, TX 77027
Dr. Karen Campbell;Chair 2003-04 (dermatology)
Telephone:(217)333-5300; e-mail:kcampbell@uiuc.edu
Dept. of Veterinary Clinical Medicine
University of Illinois
1008 W. Hazelwood Dr.
Urbana, IL 61802
Minutes of the Annual Meeting of
the Society of Phi Zeta
Sunday, July 11,1999 New Orleans, Louisiana
I. Call to Order. President Paul Nicoletti called the meeting to order at 3:00 PM in the Rosella Room of the Sheraton New Orleans Hotel. Fifteen of 27 chapters were represented with the following members present:
Name(Office), Chapter, Institution:
Paul Nicoletti (President), Upsilon, University of Florida
Kathy Earnest-Koons, Alpha, Cornell University
Val Beasley, Mu, University of Illinois
Deoki N. Tripathty, Mu, University of Illinois
Robert A. K (illegible), Gamma, Iowa State University
Beverly Schonolt?, Gamma, Iowa State University
Derek Mosier(President-Elect), Sigma, Kansas State University
Richard Hidalgo, Tau, Louisiana State University
Phillip Nelson, Omega, Mississippi State University
Robert McClure, Pi, University of Missouri
Ed Smallwood(Sec-Treasurer), Psi, North Carolina State University
Jim Creed, Nu, Oklahoma State University
John F. Van Vleet, Omicron, Purdue University
Jack Oliver, Phi, University of Tennessee
Leon Russell, Eta, Texas A & M University
Grant Turnwald, Chi, Virginia Tech
Lisa Freeman, Alpha Beta, Tufts University
As there was representation from at least five chapters, a quorum was constituted.
II. Introductions and President's Report: President Nicoletti welcomed those present.
III. Approval of Minutes of 1998 Annual Meeting in Baltimore: Minutes of the July 26, 1998 Meeting had been mailed to each chapter by Secretary Smallwood on August 18, 1998.
Moved/Seconded for approval as distributed. There were no corrections or additions. Motion Passed without dissent.
IV. Secretary-Treasurer's Report: Secretary-Treasurer Smallwood presented an Activities Report for 1998-99. As of June 30, 1999, 655 active members and 15 honorary members had been inducted into 27 Chapters. Total number of initiates = 670.
A total of $6,861.50 had been received in initiation and replacement certificate fees. A total of $2,400 ($150/chapter) had been disbursed to 16 chapters represented at the Baltimore meeting. Secretary-Treasurer Smallwood presented the Treasurer's Report for 1998-99. Total income for 1998-99 was $7,281.19 and total expenses were $5,570.16. The total assets of National Phi Zeta had increased by $1,711.03 from $6,793.87 (6/30/98) to $8,504.90 (6/30/99).
Moved/Seconded for approval of the report. Motion Passed without dissent.
V. Other Reports
National Phi Zeta Research Awards: The Research Awards Committee reviewed all manuscripts submitted for the 1999 Phi Zeta Research Awards Competition. This year's winners were:
Basic Sciences (tie): Dr. Xiaoping Zhu and Dr. Nathaniel D. Collins. Dr. Zhu's manuscript, which was submitted by the Alpha Alpha Chapter at the University of Wisconsin, is titled A chimeric protein comprised of bovine herpesvirus type 1 glycoprotein D and bovine interleukin-6 is secreted by yeast and possesses biological activities of both molecules. Dr. Collin's manuscript, which was submitted by the Delta Chapter at The Ohio State University, is titled Selective ablation of human T-cell lymphotrophic virus type 1 p12I reduces viral infectivity in vivo;
Clinical Sciences: Dr. Gary S. Hogge. Dr. Hogge's manuscript, which was submitted by the Alpha Alpha Chapter at the University of Wisconsin, is titled Development of human granulocyte-macrophage colony-stimulating factor-transfected tumor cell vaccines for the treatment of spontaneous canine cancer.
Dr. Nicoletti expressed congratulations to the winners and to the other competitors, whose manuscripts were submitted from their respective chapters. Dr. Karen Moriello (Wisconsin), who served as chairperson for the 1998-99 Awards Committee and completed five years of service on that committee, was presented the National Phi Zeta Distinguished Service Award. President Nicoletti appointed Dr. Karen Campbell to replace Dr. Moriello on the committee. Dr. Campbell, from the University of Illinois, will chair the committee in 2003-2004.
VI. Old Business
Update on Phi Zeta Web Site: Dr. Bob McClure (U of Missouri) reported that the Phi Zeta Web Site is up and running. The Web Site, which is being developed and maintained by Dr. McClure, can be accessed at the following: http://web.missouri.edu/~vetrcmc/phizeta/index.htm. Any information your chapter would like to have posted to the National Web Site should be sent via e-mail to Dr. Robert McClure at: McClureR@missouri.edu. Dr. McClure would also like to set up links from the National Web Site to all existing chapter web sites that have been developed. If your chapter has its own web site, please send the appropriate information directly to Dr. McClure. Note: These minutes will also be sent to Dr. McClure for posting on the National Web Site.
VII. New Business
A.Problems with laser printing of certificates. Dr. Karen Campbell (U. of Illinois) had contacted Secretary Smallwood about printing problems encountered in the alignment and spacing for the line containing the date of initiation. Finding a matching "Old English" type font and then getting that font type to fit in the allotted space has been difficult. Copies of some of the printed certificates were made available at the meeting, and the problem in spacing and font-match had resulted in a less than ideal final product. Dr. Richard Hildalgo (LSU) also expressed concern about this issue. It was agreed that the best solution would be for National Phi Zeta to supply chapters with a certificate without the "date line." That information could then be printed at the chapter level using the standard certificate format.
Follow-up: Secretary Smallwood contacted Balfour, and they have agreed to change our certificate format so that the "date-line" is removed. When we re-order certificates (Spring 2000), the date-line will not be included on the "new" certificates. Because we have already paid for them, we do plan to ship chapters the "old" certificates until our supply is depleted. At that time, the "new" certificates will be used. We will call your attention to the change when new certificates are used.
B. Phi Zeta Banner for use at installation ceremonies: Dr. Khursheed Mama (Colorado State) had suggested to Secretary Smallwood that a good way to increase our visibility would be a Phi Zeta Banner that could be used at installation ceremonies and other appropriate functions of the college (research days, etc). Dr. McClure commented that small podium banners would be much less expensive than the large hanging type. It was generally agreed that we should look into the availability and cost of various types of hanging and podium banners.
Follow-up: Dr. Mama provided Secretary Smallwood the following information on banners. It appears that canvas or woven plastic are expensive with quotes for a 10 foot banner being up in the $600-$800 range. Reinforced vinyl banners are cheaper ($100 - 200). Also, Dr. McClure furnished the Secretary with information on podium banners. Podium banners can be provided by Kalamazoo Regalia (1-888-344-4299). I have requested additional information from that company and will let chapter officers know what I find out in the future.
C. Proposed Budget for 1999-2000: Secretary Smallwood presented a Proposed Budget for 1999-2000, which included an overview of the 1997-98 and 1998-99 Budgets showing both projected and actual figures for those years. Using projections based on an initiation fee of $10.00, we could anticipate having about $4,600 available for distribution to chapters without further depleting our reserve funds. This compares with $2400 distributed in 1998-99. As there were 15 chapters represented at the New Orleans meeting, $4500 would amount to about $300 per chapter.
D. Determination of 1999-2000 Level of Financial Support to Chapters: Moved/Seconded that each chapter represented at the meeting receive $300 in financial support. Motion Passed without dissent.
VIII. Nominations Committee Report: President Nicoletti reported the nominations as follows: President-Elect -Dr. Kathy Earnest-Koons, Cornell University; Secretary-Treasurer - Dr. James E. Smallwood, North Carolina State University
IX. Election of Officers for 1999-2001: Moved/Seconded that the above nominees be elected. Motion Passed.
X. Passing of Gavel: President Nicoletti passed the gavel to President-Elect Derek Mosier from the Sigma Chapter at Kansas State University. President Mosier expressed our sincere appreciation to Dr. Paul Nicoletti for his outstanding service as President for 1997-99, and presented him with the Past-President’s Award. Dr. Nicoletti thanked other members of the Executive Committee for their assistance during his tenure as president.
XI. Adjournment: President Mosier adjourned the meeting at about 4:00 PM.
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The 2008 Phi Zeta Research Award recipient in the Clinical Sciences Category is Dr. Patricia Sura (right); presenting the plaque is Dr. Diane Hendrix, Professor of Ophthalmology at the University of Tennessee. 
Annual Meeting of the Society of Phi Zeta
E. Passing of Gavel to President-Elect, Dr. Robert McClure: In the absence of the Phi Zeta gavel (forgotten again by Smallwood), President Hendrix passed the Office of President to Dr. Robert McClure. 
